Define the vehicle price
Name VIN or precise new configuration, tax basis, included equipment, preparation, validity date and payment terms. Remove domestic finance or consumer incentives that the export buyer cannot receive. Translate the price without discarding the original document.
Add condition and preparation
Budget independent inspection, battery and charging tests, tyres, cosmetic or structural work, software handover, cables, cleaning and transport protection. Keep optional appearance work separate from repairs needed for safe shipment or destination use.
Build the China logistics side
Include collection, inland movement, storage, export documentation, terminal handling and possible rebooking. State who carries risk at each handover. A low vehicle quote can be offset by a remote location or unresolved seller documents.
Build the international side
Use a current freight basis with route, vehicle dimensions, propulsion declaration, surcharges, insurance, currency and expiry. Compare RoRo and container only where both are actually accepted. Add destination port and broker charges separately.
Model tax and compliance cautiously
Ask a qualified destination adviser how customs value, duty, VAT or sales tax, technical changes, inspection and registration apply. Where classification is unconfirmed, show a range. Customs release and road registration are different finish lines.
Run sensitivity before deposit
Change exchange rate, freight, customs value, repair allowance and five extra storage days. Show delivered-to-port, customs-cleared and road-ready totals. The buyer should see which uncertain line can change the decision and what must be confirmed next.
Source file close-out
Close this specific file by placing VIN-linked vehicle quotation, inspection and repair allowance and dated freight basis in one dated candidate record. The reviewer should be able to confirm that currency and expiry are visible and that new and used costs share one boundary. Name the person or provider responsible for every unresolved point, add a realistic cost or consequence, and state what evidence will change the decision. If the VIN, version, condition or destination basis changes, reopen this file instead of carrying the previous conclusion into a different purchase.
Decision boundary
A useful decision records what is verified, what remains seller-stated and what was not tested. Attach a consequence and owner to each open item. Do not let a broad assurance replace a missing VIN record, charge test, condition image or destination opinion. Acceptance should be explicit: proceed, proceed with a priced condition, obtain more evidence, or reject. A replacement VIN never inherits an earlier acceptance.
Document discipline
Give images, scans, diagnostics and quotations a date, source and vehicle identity. Preserve originals before translation or editing. If custody, software, repair, route or candidate changes, identify which conclusions expire and repeat the affected checks instead of silently carrying them forward. Before inland release, read the same identity, propulsion, value and parties across contract, invoice, inspection and shipping drafts. Registration and customs remain separate destination checks.
